Nomination Information

DCPTA President: The president is responsible for all oversight of DCPTA activities and initiatives. They are the primary point of contact with the school, superintendent and principals as well as National and NYS PTA representatives, arrange for building use, seek grant and award opportunities and handle grant requests from outside parties, delegate tasks to other DCPTA board members, and serve as a de facto member of every committee. It is the job of the president to run meetings effectively, manage the interests of DCPTA and ensure we are meeting our organizational goals and guide us towards success as a National PTA affiliate.

The president appoints committee chairs, and in the instance of no available members to serve in the capacity of committee chair, the president becomes the de facto committee chair. 

The position of president requires approximately 30 to 40 hours of attention per week. 

First Vice President: The first vice president serves as assistant to the president and acts on behalf of the president as needed. They are responsible for organizing DCPTA's residual fundraising programs, including but not limited to Box Tops for Education, Tools for Schools and others. It is the job of the first vice president to gather and create our monthly newsletter.

The position of first vice president requires approximately 10 to 15 hours of attention per week, or more as responsibilities dictate.

Second Vice President: The second vice president must be a member of the Duanesburg Teachers Association and fills in for the president and first vice president if both are unavailable. The second vice president acts as a liaison for the teachers in our school.

The position of second vice president requires approximately 1 to 5 hours of attention per week, or more as responsibilities dictate.

Recording Secretary: The recording secretary is responsible for maintaining the membership roster, notetaking and attendance roles at each board and general membership meeting as well as providing official tally of any voting that occurs during meetings. They are responsible for the minutes and agenda for each meeting, gathering items and reports from each board member and committee chair prior to each meeting. The recording secretary documents any process necessary at the direction of the president. They are also responsible for the DCPTA website, maintaining and updating it as necessary (in the instance there is no standalone webmaster), and for creating online surveys as needed.

The position of recording secretary requires approximately 5 to 10 hours of attention per week, or more as responsibilities dictate. 

Correspondence Secretary:  The correspondence secretary is the public-facing position of DCPTA, maintaining and updating the DCPTA social media accounts and school communications platforms. They create emails to our membership through the MemberHub email platform. They create copy for the website, handle printing and distribution of flyers and newsletters and write and send all thank you notes on behalf of DCPTA. The correspondence secretary is responsible for all general communications on behalf of DCPTA.

The position of correspondence secretary approximately 10 to 20 hours of attention per week, or more as responsibilities dictate. 

Treasurer: The treasurer is the financial head of DCPTA. They serve as chair of the Finance committee, manage banking endeavors, create a budget, appoint an auditor, keep financial books, review DCPTA activities for financial compliance and create monthly financial reports. The treasurer is also responsible for submitting grant and financial award information to appropriate parties.

The treasurer is the financial point of contact for all events and fundraisers and oversees all financial reporting in accordance with these events. They are responsible for maintaining the DCPTA mobile payment systems and equipment and retrieving cash for events as needed.

The position of treasurer requires approximately 10 to 15 hours of attention per week, or more as responsibilities dictate. 

By-law Committee Chair: The by-law committee chair is the regulatory arm of DCPTA, ensuring we stay in compliance with our charter from National PTA. The by-law committee chair updates our by-laws and procedures as needed, submits them to appropriate parties, and offers clarification and explanation of by-laws when questions arise.

Academic Committee Chair: The academic program committee chair is responsible for implementing national, statewide and district-wide PTA academic programs and acts as an advocate for existing programs. They are also in charge of developing appropriate scholastic-based programming for DCPTA events.

Sports Committee Chair: The sports committee chair works with the DCS athletic director and all head coaches to promote and strengthen the athletic culture in our school on behalf of DCPTA. They are in charge of organizing our winter sports program with Maple Ski Ridge and head the homecoming committee, developing programming and procuring sponsorships for the annual homecoming week.

Membership Committee Chair: The membership committee chair is primarily responsible for building the membership base of DCPTA. This includes organizing membership drives, working with the treasurer to process membership dues, and organizing volunteers to work at community events to promote awareness and membership of DCPTA.

Fundraising Committee Chair: The fundraising committee chair works closely with the executive board to research and enact fundraising campaigns for DCPTA. This includes our apparel sales, Christmas tree event, coin drive, and others. The fundraising committee chair should focus on "smart fundraising" that generates income beyond traditional catalog methods. They also work with the treasurer to seek and apply for grant and financial award information and confer with the DCS Booster Club to coordinate fundraising dates.

Activities Committee Chair: The activities committee chair is responsible for creating and organizing DCPTA-sponsored events in the school and community, including the Halloween Bash, Sweetheart Dance, Muffins with our Munchkins breakfast, movie nights, Winter Wonderland event, Wellness Week and others. This chair works closely with the executive board to promote events, seek sponsorships and find volunteers for events. They are also responsible for creating building use forms, gathering legal compliance and licensing information and for maintaining the DCPTA stock room in the Elementary School.

Nominating Committee Chair: The nominating committee chair is responsible for recruiting potential board and committee chair position volunteers, organizing letters of interest from candidates, and presenting the information to the executive board and general membership for vote. They are also responsible for assigning duties to committee members in the event a committee chair or board member must step down before their term is over.

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